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Our vendor relations are paramount to EMG's success. Your reputation in the industry becomes our reputation. Because of this we only work with reputable, licensed and insured vendors. For our office to pay any vendor you must first submit the below form along with your W9, Association Annual Contract Agreement & Insurance Certificate. We must receive your COI from your insurance agent, with Executive Management Group listed as additional insured. Incomplete submitting will be discarded. Make sure to upload your completed W9 to the request.
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To become more efficient & worry less about checks getting lost in the mail we have switched to automatic payments which are sent directly to your bank account. (ACH payments) When this payment is made you will receive an email notice letting you know when the payment was made, and how much it was for. It will include the breakdown of the payments if we are paying multiple invoices.
EMG cuts checks on a weekly basis, generally around Tuesday. All invoices MUST be billed to the Association where the work was performed. To avoid a delay in processing make sure to include all backup to each invoice.
Payment Process:
After we receive an invoice the manager will review it for accuracy and details. If information is missing it will delay the process while the manager contacts you for more information. Once the manager has approved the invoice it will be sent to 2 separate Board Members for review and approval. At any point a Board Member may review the work, call you or request more information. If this happens, it will cause a delay in the process. To avoid this please submit as much detail on your invoice as possible. Once they have approved the invoice it will be cut on the next check run date.
Vendor Rush Check Request:
We do offer a rush check option. If it is urgent to have a check rushed then there will be a $50 rush check fee billed to the invoice reducing the total amount paid. To request a rush check please complete this form.
Payment Process:
After we receive an invoice the manager will review it for accuracy and details. If information is missing it will delay the process while the manager contacts you for more information. Once the manager has approved the invoice it will be sent to 2 separate Board Members for review and approval. At any point a Board Member may review the work, call you or request more information. If this happens, it will cause a delay in the process. To avoid this please submit as much detail on your invoice as possible. Once they have approved the invoice it will be cut on the next check run date.
Vendor Rush Check Request:
We do offer a rush check option. If it is urgent to have a check rushed then there will be a $50 rush check fee billed to the invoice reducing the total amount paid. To request a rush check please complete this form.
