EMG - HOA MANAGEMENT
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Association Maintenance Management
This document will assist us in facilities management of your HOA. Please complete as much as possible. It may be good for several Board Members to do this together.
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Indicates required field
Association Name
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Do you have employees?
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Yes
No
Employees are anyone that the HOA pays taxes for, this does not include vendors not on payroll.
Do you have a maintenance plan?
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Yes
No
Don't Know
Do you have an inventory list?
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Yes
No
Don't Know
Facilities Owned / Maintained By HOA
Recreational
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Clubhouse
Kitchen
Office
Storage Rooms
Boilers / Furnace
Air Conditioner
Bathrooms
Security System
TV / Telecommunication System
Backflow Device
Saunas - Dry or Wet
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Pool
Slide
Baby Pool
Chairs
Tables
Hot Tub
Concession Area
Lifeguards Used
Fob/Card Access System
Key Access
Steam Room
Landscaping
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Hired Landscapers
In-House Landscapers (employees, etc)
Ponds
Pond Filtration System
Parks - Public
Parks - Private
Trail or Bike Path System
BBQ Grills
Dog Waste Stations
Other...
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Pavilion Area
Volleyball
Tennis Courts
Picnic Tables
Retaining Walls
Mail Kiosk
Grouped Mail Boxes around HOA
Individual Mail Boxes
Playground Area
Buildings
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Stairs or Stairwells
Hallways
Patios / Balconies
Boiler Systems - Water
Boiler Systems - Heat
Storage Facilities - Homeowners
Storage Facilities - HOA
Maintenance Garage
Maintenance Vehicle
Maintenance Plow
Building cont.
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Laundry Facility
Laundry Machines - 3rd Party
Laundry Machines - Owned
Group Parking Garage
Elevators
Security Entry System
Building Cameras
Fire Alarm System
Maintenance Office
Maintenance Tools
Maintenance Calendar
Below you will find boxes broken out into 12 months. This is for Maintenance items not Board Meetings. Please add to each box items that are routinely completed each year. Example pool opens on Memorial Day you would put "pool opening" in the month of May. Here are some ideas of other items that may be included. Pool closing, Landscape contract starts, Backflow testing, Pool Contract, Elevator Inspection, Fire Alarm Inspections, Contract Start/Stop, etc... It is good to ask several Board members to assist with this. No one person can remember everything.
January
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February
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March
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April
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May
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June
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July
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August
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September
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October
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November
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December
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Thank you for completing this form. This will help us properly manage your association.
Other Areas Not Mentioned Above
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HIRING - Employment
Services
Request Proposal
Homeowners
Forms
Education
State & Local Laws
Real Estate Documents
Vendors
About Us
Client Reviews
Community Service
Green Company
Privacy Policy
Contact